Date: January 2026
Position: Administrative Assistant

The Mecca Center is seeking dedicated and qualified individuals to apply for the role of Administrative Assistant.

The Mecca Center is a large, diverse and inclusive Islamic center located in Willowbrook, Illinois,
serving the Muslim community of the Southwest and Western Suburbs of Chicago. The Mecca Center
was founded on a comprehensive and inclusive understanding of Islam based on the noble principles
outlined in the Quran and exemplified in the Sunnah. The Center’s programs, activities and services
are designed to develop the spirit, mind and a sense of civic responsibility in our community’s
members.

Administrative Assistant Duties:

• Welcome Mecca visitors and answer any questions or concerns 
• Collecting, organizing, and storing information using computers and filing systems.
• Take Board, Executive and committee meetings minutes, type and share them
• Create and manage the daily, weekly and monthly calendar for all Mecca programs
• Create PowerPoints presentations as needed
• Update the Mecca App
• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain Community contact database 
• Produce and distribute correspondence memos, letters, and forms
• Manage Membership file (application and dues)
• Develop and maintain a filing system
• Assist with Sunday School Registration as needed
• Assist Quran Blossoms with communications with parents as needed
• Manage bulletin board
• Assist the accountant with donations, pledge follow ups and thank you letters
• Assist the communication director with the internal/external communication
• Help with the annual fundraising dinner
• Manage and update the committees list 
• Ensuring office is stocked with necessary supplies 
• Follow up with emails, letters, and phone call for late fees
• Help with recruiting volunteers
• Help facilitate all Mecca programs
• Translator for staff and visitors
• Receive, sort and distribute the mail

Qualifications:

• Proficient computer skills, including Microsoft Office
• Fluency in English and Arabic.
• Strong verbal and written communication skills
• Attention to detail and problem solving skills
• Comfortable with routinely shifting demands
• Working knowledge of general office equipment
• Strong organizational skills with the ability to multi-task
• Have good time management

If interested, please submit your resume to ghada@meccacenter.org